Ashok Industries
Ashok Industries
Ashok Industries
Connecting materials to live orders at Ashok Industries

Connecting materials to live orders at Ashok Industries

Connecting materials to live orders at Ashok Industries

Planning became steadier once orders, materials, and dispatch checks were linked. (case 446)

26%

Faster month-end reconciliation

26%

Faster month-end reconciliation

8%

Improvement in on-time dispatch

8%

Improvement in on-time dispatch

₹10 L/yr

Annual savings from avoided expediting

₹10 L/yr

Annual savings from avoided expediting

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About Ashok Industries

About Ashok Industries

Ashok Industries operates from Vadodara and builds tooling components for repeat B2B buyers. As a small-scale engineering unit running staggered shifts, they work with a make-to-stock model and single stores. They needed a centralised workflow to reduce daily follow-ups and keep commitments predictable.

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Engineering

Industry

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Engineering

Industry

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Engineering

Industry

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Small

Company Size

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Small

Company Size

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Small

Company Size

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Vadodara

Location

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Vadodara

Location

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Vadodara

Location

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Purchase planning for critical bought-outs linked to job schedules

Use Cases

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Purchase planning for critical bought-outs linked to job schedules

Use Cases

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Purchase planning for critical bought-outs linked to job schedules

Use Cases

Challenges

Machining status was confirmed via WhatsApp-based follow-ups, so WIP clarity broke during staggered shifts.

Machining status was confirmed via WhatsApp-based follow-ups, so WIP clarity broke during staggered shifts.

Machining status was confirmed via WhatsApp-based follow-ups, so WIP clarity broke during staggered shifts.

Castings shortages showed up late, causing emergency buys and delays on material handling units.

Castings shortages showed up late, causing emergency buys and delays on material handling units.

Castings shortages showed up late, causing emergency buys and delays on material handling units.

Dispatch dates were dispatched before checks for multi-dept coordination, causing reshuffles (vendor billing cut-off rush).

Dispatch dates were dispatched before checks for multi-dept coordination, causing reshuffles (vendor billing cut-off rush).

Dispatch dates were dispatched before checks for multi-dept coordination, causing reshuffles (vendor billing cut-off rush).

Stage-wise ownership and handovers when the planner was on leave.

Stage-wise ownership and handovers when the planner was on leave.

Stage-wise ownership and handovers when the planner was on leave.

Earlier, Ashok Industries relied on whiteboard planning and calls to confirm inspection progress. When priorities changed, different teams carried different versions of the plan. A centralised workflow captured stage updates at source, so WIP moved with clear ownership. The daily review shifted from collecting updates to resolving exceptions. Supervisors started closing handovers on time, improving predictability during two shifts.

Earlier, Ashok Industries relied on whiteboard planning and calls to confirm inspection progress. When priorities changed, different teams carried different versions of the plan. A centralised workflow captured stage updates at source, so WIP moved with clear ownership. The daily review shifted from collecting updates to resolving exceptions. Supervisors started closing handovers on time, improving predictability during two shifts.

Earlier, Ashok Industries relied on whiteboard planning and calls to confirm inspection progress. When priorities changed, different teams carried different versions of the plan. A centralised workflow captured stage updates at source, so WIP moved with clear ownership. The daily review shifted from collecting updates to resolving exceptions. Supervisors started closing handovers on time, improving predictability during two shifts.

Shortage list with vendor dates

Shortage list with vendor dates

Shortage list with vendor dates

Earlier, buying for jigs was triggered after shortages hit the shopfloor. Follow-ups lived in personal reminders, so receipts slipped during busy days. Requirements were linked to live orders and tooling components, creating a daily shortage list. Vendors were followed up against dates, not memory, and approvals became faster. The team reduced emergency purchases and avoided excess on slow movers across single stores.

Earlier, buying for jigs was triggered after shortages hit the shopfloor. Follow-ups lived in personal reminders, so receipts slipped during busy days. Requirements were linked to live orders and tooling components, creating a daily shortage list. Vendors were followed up against dates, not memory, and approvals became faster. The team reduced emergency purchases and avoided excess on slow movers across single stores.

Earlier, buying for jigs was triggered after shortages hit the shopfloor. Follow-ups lived in personal reminders, so receipts slipped during busy days. Requirements were linked to live orders and tooling components, creating a daily shortage list. Vendors were followed up against dates, not memory, and approvals became faster. The team reduced emergency purchases and avoided excess on slow movers across single stores.

Paperwork + packing visibility

Paperwork + packing visibility

Paperwork + packing visibility

Earlier, dispatch dates were committed before checks on drawing revisions. Packing, QA clearance, and paperwork were tracked in different places. Readiness gates were added so jobs were released only when documents were complete. Customers got clearer dates, and escalations reduced because holds had visible reasons. Dispatch planning became steadier even with a make-to-order model and export buyers.

Earlier, dispatch dates were committed before checks on drawing revisions. Packing, QA clearance, and paperwork were tracked in different places. Readiness gates were added so jobs were released only when documents were complete. Customers got clearer dates, and escalations reduced because holds had visible reasons. Dispatch planning became steadier even with a make-to-order model and export buyers.

Earlier, dispatch dates were committed before checks on drawing revisions. Packing, QA clearance, and paperwork were tracked in different places. Readiness gates were added so jobs were released only when documents were complete. Customers got clearer dates, and escalations reduced because holds had visible reasons. Dispatch planning became steadier even with a make-to-order model and export buyers.

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