Essentia Designs Pvt. Ltd.

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From scattered sheets to one workflow: Essentia Designs Pvt. Ltd.'s ops reset

Standardising approvals and handovers so teams work off the same numbers.

3 hrs→56 mins

Faster PO approval to release cycle for chemicals work

3 hrs→56 mins

Faster PO approval to release cycle for chemicals work

21%

Reduction in scrap/rework across store and production

21%

Reduction in scrap/rework across store and production

34%

Reduction in excess inventory with fewer last-minute follow-ups

34%

Reduction in excess inventory with fewer last-minute follow-ups

About Essentia Designs Pvt. Ltd.

Essentia Designs Pvt. Ltd. is a micro chemicals manufacturing unit based in Gurgaon. Their day-to-day work involves coordinating orders, material availability, production execution and dispatch commitments. Earlier, updates were shared through a mix of Excel sheets, calls and WhatsApp, which made it hard to keep everyone aligned. By moving to a centralised workflow, the team standardised handovers, reduced rework in reporting, and improved execution predictability.

Chemicals

Industry

Chemicals

Industry

Micro

Company Size

Micro

Company Size

Gurgaon, India

Location

Gurgaon, India

Location

Recipe/BOM control with expiry-aware inventory

Use Cases

Recipe/BOM control with expiry-aware inventory

Use Cases

Challenges

Customer statements took hours to reconcile due to scattered notes and missing debit/credit references.

No simple view of vendor-wise delays, so the same issues repeated every month.

QC holds were not reflected in available stock, leading to accidental usage.

Reducing month-end surprises with traceable transactions

Earlier, collections follow-ups were scattered and disputes reopened older invoices. This broke down on part-payments; the receivable view changed daily and escalations increased. We implemented a single system of record connecting sales, purchase, production and dispatch so everyone worked off the same status. Collections follow-ups moved to a single list with dispute tagging so teams stopped chasing the wrong invoices. For chemicals operations in Gurgaon, this reduced dependence on a single person for updates. The practical outcome was that teams stopped re-entering the same data and acted on exceptions early.

Controlling rework through traceability and holds

Earlier, vendor follow-ups were call-driven and depended on whoever remembered to push. This broke down during peak load—approvals got delayed and committed dates slipped without a simple exception view. We implemented structured stage-wise tracking and checklists so work moved forward only when prerequisites were met. The purchase team used one follow-up queue, logged committed dates, and escalated exceptions early. It also made owner reviews easier because key exceptions were visible without chasing the team. The practical outcome was fewer escalations, faster decisions, and dates that changed less often.

Dispatch readiness built into the daily routine

Earlier, QC holds and rework notes were kept on paper and were not visible to planning. This broke down during rejections; without traceability, isolating root cause took days and blocked dispatch. We implemented structured stage-wise tracking and checklists so work moved forward only when prerequisites were met. QC marked holds against lots, and planners saw only cleared stock as available for production. The practical outcome was smoother handovers between departments and more predictable daily execution.

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