Gujarat Clay Mills Pvt Ltd

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Gujarat Clay Mills Pvt Ltd improved delivery predictability with structured execution

Bringing purchase, production and dispatch on one timeline—without adding complexity.

54%

Reduction in daily coordination time for electrical work

54%

Reduction in daily coordination time for electrical work

26%

Reduction in excess inventory across store and production

26%

Reduction in excess inventory across store and production

9→2 days

Improvement in order-to-dispatch lead time with fewer last-minute follow-ups

9→2 days

Improvement in order-to-dispatch lead time with fewer last-minute follow-ups

Inside Gujarat Clay Mills Pvt Ltd

Gujarat Clay Mills Pvt Ltd is a medium electrical manufacturing unit based in Mumbai. Their day-to-day work involves coordinating orders, material availability, production execution and dispatch commitments. Earlier, updates were shared through a mix of Excel sheets, calls and WhatsApp, which made it hard to keep everyone aligned. By moving to a centralised workflow, the team standardised handovers, reduced rework in reporting, and improved execution predictability.

Electrical

Industry

Electrical

Industry

Medium

Company Size

Medium

Company Size

Mumbai, India

Location

Mumbai, India

Location

Sales enquiry to dispatch workflow with approvals

Use Cases

Sales enquiry to dispatch workflow with approvals

Use Cases

Challenges

Receivable status changed daily because part-payments were not tagged to specific invoices.

WIP quantity was unknown across stages, so dispatch dates moved every evening.

No standard follow-up cadence, so hot leads cooled down without visibility.

Vendor coordination with structured PO follow-ups

Earlier, collections follow-ups were scattered and disputes reopened older invoices. This broke down on part-payments; the receivable view changed daily and escalations increased. We implemented a centralised workflow where each order, material requirement and update had a clear owner and timestamp. Collections follow-ups moved to a single list with dispute tagging so teams stopped chasing the wrong invoices. For electrical operations in Mumbai, this reduced dependence on a single person for updates. The practical outcome was smoother handovers between departments and more predictable daily execution.

Dispatch readiness built into the daily routine

Earlier, store stock, WIP and finished goods were tracked in separate sheets and message threads. This broke down whenever priorities changed—material looked available, but the line stalled due to bin-level shortages. We implemented a centralised workflow where each order, material requirement and update had a clear owner and timestamp. Supervisors started reviewing shortages at shift start and raised purchase/transfer requests before the line was blocked. Over time, the team built confidence because the numbers matched what they saw on the floor. The practical outcome was fewer escalations, faster decisions, and dates that changed less often.

Controlling rework through traceability and holds

Earlier, enquiries and quotations were handled in different places, so reminders were inconsistent. This broke down when key people were busy; hot leads cooled because follow-ups were not standardised. We implemented structured stage-wise tracking and checklists so work moved forward only when prerequisites were met. Sales worked a standard follow-up cadence with reminders and visibility of the latest quotation version. The practical outcome was smoother handovers between departments and more predictable daily execution.

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