Jayriyan Engineering & Process Technology
Jayriyan Engineering & Process Technology
Jayriyan Engineering & Process Technology
From scattered sheets to one workflow: Jayriyan Engineering & Process Technology's ops reset

From scattered sheets to one workflow: Jayriyan Engineering & Process Technology's ops reset

From scattered sheets to one workflow: Jayriyan Engineering & Process Technology's ops reset

Standardising approvals and handovers so teams work off the same numbers.

39%

Reduction in daily coordination time for engineering work

39%

Reduction in daily coordination time for engineering work

25%

Reduction in excess inventory across store and production

25%

Reduction in excess inventory across store and production

4→3 days

Improvement in order-to-dispatch lead time with fewer last-minute follow-ups

4→3 days

Improvement in order-to-dispatch lead time with fewer last-minute follow-ups

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About Jayriyan Engineering & Process Technology

About Jayriyan Engineering & Process Technology

Jayriyan Engineering & Process Technology is a micro engineering manufacturing unit based in Bharuch. Their day-to-day work involves coordinating orders, material availability, production execution and dispatch commitments. Earlier, updates were shared through a mix of Excel sheets, calls and WhatsApp, which made it hard to keep everyone aligned. By moving to a centralised workflow, the team standardised handovers, reduced rework in reporting, and improved execution predictability.

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Engineering

Industry

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Engineering

Industry

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Micro

Company Size

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Micro

Company Size

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Bharuch, India

Location

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Bharuch, India

Location

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Quotation-to-order conversion + dispatch coordination

Use Cases

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Quotation-to-order conversion + dispatch coordination

Use Cases

Challenges

Rejections were logged on paper; rework cost showed up only after dispatch was missed.

Month-end reporting became a rework exercise because data lived in multiple files and chats.

PO approvals got stuck with managers, leading to last-minute buying and frequent expedite.

Implementation: Centralised workflow with clear owners

Implementation: Centralised workflow with clear owners

Implementation: Centralised workflow with clear owners

Earlier, QC holds and rework notes were kept on paper and were not visible to planning. This broke down during rejections; without traceability, isolating root cause took days and blocked dispatch. We implemented structured stage-wise tracking and checklists so work moved forward only when prerequisites were met. QC marked holds against lots, and planners saw only cleared stock as available for production. The practical outcome was smoother handovers between departments and more predictable daily execution.

Earlier, QC holds and rework notes were kept on paper and were not visible to planning. This broke down during rejections; without traceability, isolating root cause took days and blocked dispatch. We implemented structured stage-wise tracking and checklists so work moved forward only when prerequisites were met. QC marked holds against lots, and planners saw only cleared stock as available for production. The practical outcome was smoother handovers between departments and more predictable daily execution.

Vendor coordination with structured PO follow-ups

Vendor coordination with structured PO follow-ups

Vendor coordination with structured PO follow-ups

Earlier, masters and transactions were split across Excel, accounting exports and WhatsApp updates. This broke down at month-end; teams rebuilt the same report multiple times and still debated the numbers. We implemented a centralised workflow where each order, material requirement and update had a clear owner and timestamp. Masters were cleaned once, and daily reporting pulled from the same transactions instead of manual consolidation. For engineering operations in Bharuch, this reduced dependence on a single person for updates. The practical outcome was smoother handovers between departments and more predictable daily execution.

Earlier, masters and transactions were split across Excel, accounting exports and WhatsApp updates. This broke down at month-end; teams rebuilt the same report multiple times and still debated the numbers. We implemented a centralised workflow where each order, material requirement and update had a clear owner and timestamp. Masters were cleaned once, and daily reporting pulled from the same transactions instead of manual consolidation. For engineering operations in Bharuch, this reduced dependence on a single person for updates. The practical outcome was smoother handovers between departments and more predictable daily execution.

After: Predictable execution, fewer escalations

After: Predictable execution, fewer escalations

After: Predictable execution, fewer escalations

Earlier, vendor follow-ups were call-driven and depended on whoever remembered to push. This broke down during peak load—approvals got delayed and committed dates slipped without a simple exception view. We implemented structured stage-wise tracking and checklists so work moved forward only when prerequisites were met. The purchase team used one follow-up queue, logged committed dates, and escalated exceptions early. The practical outcome was fewer escalations, faster decisions, and dates that changed less often.

Earlier, vendor follow-ups were call-driven and depended on whoever remembered to push. This broke down during peak load—approvals got delayed and committed dates slipped without a simple exception view. We implemented structured stage-wise tracking and checklists so work moved forward only when prerequisites were met. The purchase team used one follow-up queue, logged committed dates, and escalated exceptions early. The practical outcome was fewer escalations, faster decisions, and dates that changed less often.

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