Kelvin Energy Solutions

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From scattered sheets to one workflow: Kelvin Energy Solutions's ops reset

Standardising approvals and handovers so teams work off the same numbers.

51%

Reduction in daily coordination time for chemicals work

51%

Reduction in daily coordination time for chemicals work

16%

Reduction in excess inventory across store and production

16%

Reduction in excess inventory across store and production

4→2 days

Improvement in order-to-dispatch lead time with fewer last-minute follow-ups

4→2 days

Improvement in order-to-dispatch lead time with fewer last-minute follow-ups

About Kelvin Energy Solutions

Kelvin Energy Solutions is a micro chemicals manufacturing unit based in Thane. Their day-to-day work involves coordinating orders, material availability, production execution and dispatch commitments. Earlier, updates were shared through a mix of Excel sheets, calls and WhatsApp, which made it hard to keep everyone aligned. By moving to a centralised workflow, the team standardised handovers, reduced rework in reporting, and improved execution predictability.

Chemicals

Industry

Chemicals

Industry

Micro

Company Size

Micro

Company Size

Thane, India

Location

Thane, India

Location

Recipe/BOM control with expiry-aware inventory

Use Cases

Recipe/BOM control with expiry-aware inventory

Use Cases

Challenges

Receivable status changed daily because part-payments were not tagged to specific invoices.

Batch/lot traceability gaps made it hard to isolate which raw material caused a quality issue.

No simple view of vendor-wise delays, so the same issues repeated every month.

Controlling rework through traceability and holds

Earlier, collections follow-ups were scattered and disputes reopened older invoices. This broke down on part-payments; the receivable view changed daily and escalations increased. We implemented a centralised workflow where each order, material requirement and update had a clear owner and timestamp. Collections follow-ups moved to a single list with dispute tagging so teams stopped chasing the wrong invoices. The practical outcome was fewer escalations, faster decisions, and dates that changed less often.

Reducing month-end surprises with traceable transactions

Earlier, QC holds and rework notes were kept on paper and were not visible to planning. This broke down during rejections; without traceability, isolating root cause took days and blocked dispatch. We implemented structured stage-wise tracking and checklists so work moved forward only when prerequisites were met. QC marked holds against lots, and planners saw only cleared stock as available for production. It also made owner reviews easier because key exceptions were visible without chasing the team. The practical outcome was that teams stopped re-entering the same data and acted on exceptions early.

Stabilising planning with live WIP and material signals

Earlier, vendor follow-ups were call-driven and depended on whoever remembered to push. This broke down during peak load—approvals got delayed and committed dates slipped without a simple exception view. We implemented a centralised workflow where each order, material requirement and update had a clear owner and timestamp. The purchase team used one follow-up queue, logged committed dates, and escalated exceptions early. For chemicals operations in Thane, this reduced dependence on a single person for updates. The practical outcome was that teams stopped re-entering the same data and acted on exceptions early.

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