LAXVEN SYSTEMS - TranZact AI

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LAXVEN SYSTEMS

From scattered sheets to one workflow: LAXVEN SYSTEMS's ops reset

Turning daily follow-ups into a repeatable workflow across departments.

44%

Reduction in daily coordination time for electrical work

44%

Reduction in daily coordination time for electrical work

20%

Reduction in excess inventory across store and production

20%

Reduction in excess inventory across store and production

8→2 days

Improvement in order-to-dispatch lead time with fewer last-minute follow-ups

8→2 days

Improvement in order-to-dispatch lead time with fewer last-minute follow-ups

LAXVEN SYSTEMS at a glance

LAXVEN SYSTEMS is a micro electrical manufacturing unit based in K.V.Rangareddy. Their day-to-day work involves coordinating orders, material availability, production execution and dispatch commitments. Earlier, updates were shared through a mix of Excel sheets, calls and WhatsApp, which made it hard to keep everyone aligned. By moving to a centralised workflow, the team standardised handovers, reduced rework in reporting, and improved execution predictability.

Electrical

Industry

Electrical

Industry

Micro

Company Size

Micro

Company Size

K.V.Rangareddy, India

Location

K.V.Rangareddy, India

Location

Sales enquiry to dispatch workflow with approvals

Use Cases

Sales enquiry to dispatch workflow with approvals

Use Cases

Challenges

Shortage was detected only when the supervisor walked the floor, not when planning was done.

Payment follow-ups depended on WhatsApp threads; disputes re-opened invoices at month-end.

Enquiries came on calls and WhatsApp; follow-ups were forgotten when key people were busy.

Stabilising planning with live WIP and material signals

Earlier, store stock, WIP and finished goods were tracked in separate sheets and message threads. This broke down whenever priorities changed—material looked available, but the line stalled due to bin-level shortages. We implemented structured stage-wise tracking and checklists so work moved forward only when prerequisites were met. Supervisors started reviewing shortages at shift start and raised purchase/transfer requests before the line was blocked. The practical outcome was smoother handovers between departments and more predictable daily execution.

After: Predictable execution, fewer escalations

Earlier, collections follow-ups were scattered and disputes reopened older invoices. This broke down on part-payments; the receivable view changed daily and escalations increased. We implemented a centralised workflow where each order, material requirement and update had a clear owner and timestamp. Collections follow-ups moved to a single list with dispute tagging so teams stopped chasing the wrong invoices. The practical outcome was fewer escalations, faster decisions, and dates that changed less often.

Implementation: Centralised workflow with clear owners

Earlier, enquiries and quotations were handled in different places, so reminders were inconsistent. This broke down when key people were busy; hot leads cooled because follow-ups were not standardised. We implemented structured stage-wise tracking and checklists so work moved forward only when prerequisites were met. Sales worked a standard follow-up cadence with reminders and visibility of the latest quotation version. The practical outcome was that teams stopped re-entering the same data and acted on exceptions early.

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