NEW CENTURY FILAMENTS PVT LTD

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How NEW CENTURY FILAMENTS PVT LTD reduced firefighting using a single system of record

Standardising approvals and handovers so teams work off the same numbers.

56%

Reduction in daily coordination time for chemicals work

56%

Reduction in daily coordination time for chemicals work

13%

Reduction in excess inventory across store and production

13%

Reduction in excess inventory across store and production

5→2 days

Improvement in order-to-dispatch lead time with fewer last-minute follow-ups

5→2 days

Improvement in order-to-dispatch lead time with fewer last-minute follow-ups

About NEW CENTURY FILAMENTS PVT LTD

NEW CENTURY FILAMENTS PVT LTD is a small chemicals manufacturing unit based in Vadodara. Their day-to-day work involves coordinating orders, material availability, production execution and dispatch commitments. Earlier, updates were shared through a mix of Excel sheets, calls and WhatsApp, which made it hard to keep everyone aligned. By moving to a centralised workflow, the team standardised handovers, reduced rework in reporting, and improved execution predictability.

Chemicals

Industry

Chemicals

Industry

Small

Company Size

Small

Company Size

Vadodara, India

Location

Vadodara, India

Location

Batch production + lot traceability + QC holds

Use Cases

Batch production + lot traceability + QC holds

Use Cases

Challenges

Teams worked off screenshots and old sheets; daily numbers drifted from what the shop floor saw.

PO approvals got stuck with managers, leading to last-minute buying and frequent expedite.

Store stock looked fine on paper but production bins were empty when job cards started.

Cleaning masters to make reports match reality

Earlier, masters and transactions were split across Excel, accounting exports and WhatsApp updates. This broke down at month-end; teams rebuilt the same report multiple times and still debated the numbers. We implemented a single system of record connecting sales, purchase, production and dispatch so everyone worked off the same status. Masters were cleaned once, and daily reporting pulled from the same transactions instead of manual consolidation. For chemicals operations in Vadodara, this reduced dependence on a single person for updates. The practical outcome was fewer escalations, faster decisions, and dates that changed less often.

Dispatch readiness built into the daily routine

Earlier, vendor follow-ups were call-driven and depended on whoever remembered to push. This broke down during peak load—approvals got delayed and committed dates slipped without a simple exception view. We implemented a centralised workflow where each order, material requirement and update had a clear owner and timestamp. The purchase team used one follow-up queue, logged committed dates, and escalated exceptions early. For chemicals operations in Vadodara, this reduced dependence on a single person for updates. The practical outcome was fewer escalations, faster decisions, and dates that changed less often.

After: Predictable execution, fewer escalations

Earlier, store stock, WIP and finished goods were tracked in separate sheets and message threads. This broke down whenever priorities changed—material looked available, but the line stalled due to bin-level shortages. We implemented a single system of record connecting sales, purchase, production and dispatch so everyone worked off the same status. Supervisors started reviewing shortages at shift start and raised purchase/transfer requests before the line was blocked. It also made owner reviews easier because key exceptions were visible without chasing the team. The practical outcome was fewer escalations, faster decisions, and dates that changed less often.

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