Sansun Industries Private Limited
Sansun Industries Private Limited
Sansun Industries Private Limited
How Sansun Industries Private Limited reduced firefighting using a single system of record

How Sansun Industries Private Limited reduced firefighting using a single system of record

How Sansun Industries Private Limited reduced firefighting using a single system of record

Standardising approvals and handovers so teams work off the same numbers.

53%

Reduction in daily coordination time for engineering work

53%

Reduction in daily coordination time for engineering work

14%

Reduction in excess inventory across store and production

14%

Reduction in excess inventory across store and production

8→3 days

Improvement in order-to-dispatch lead time with fewer last-minute follow-ups

8→3 days

Improvement in order-to-dispatch lead time with fewer last-minute follow-ups

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About Sansun Industries Private Limited

About Sansun Industries Private Limited

Sansun Industries Private Limited is a micro engineering manufacturing unit based in Nashik. Their day-to-day work involves coordinating orders, material availability, production execution and dispatch commitments. Earlier, updates were shared through a mix of Excel sheets, calls and WhatsApp, which made it hard to keep everyone aligned. By moving to a centralised workflow, the team standardised handovers, reduced rework in reporting, and improved execution predictability.

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Engineering

Industry

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Engineering

Industry

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Micro

Company Size

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Micro

Company Size

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Nashik, India

Location

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Nashik, India

Location

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Centralised purchase & vendor performance tracking

Use Cases

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Centralised purchase & vendor performance tracking

Use Cases

Challenges

Payment follow-ups depended on WhatsApp threads; disputes re-opened invoices at month-end.

Shortage was detected only when the supervisor walked the floor, not when planning was done.

QC holds were not reflected in available stock, leading to accidental usage.

After: Predictable execution, fewer escalations

After: Predictable execution, fewer escalations

After: Predictable execution, fewer escalations

Earlier, collections follow-ups were scattered and disputes reopened older invoices. This broke down on part-payments; the receivable view changed daily and escalations increased. We implemented a centralised workflow where each order, material requirement and update had a clear owner and timestamp. Collections follow-ups moved to a single list with dispute tagging so teams stopped chasing the wrong invoices. Over time, the team built confidence because the numbers matched what they saw on the floor. The practical outcome was smoother handovers between departments and more predictable daily execution.

Earlier, collections follow-ups were scattered and disputes reopened older invoices. This broke down on part-payments; the receivable view changed daily and escalations increased. We implemented a centralised workflow where each order, material requirement and update had a clear owner and timestamp. Collections follow-ups moved to a single list with dispute tagging so teams stopped chasing the wrong invoices. Over time, the team built confidence because the numbers matched what they saw on the floor. The practical outcome was smoother handovers between departments and more predictable daily execution.

Controlling rework through traceability and holds

Controlling rework through traceability and holds

Controlling rework through traceability and holds

Earlier, store stock, WIP and finished goods were tracked in separate sheets and message threads. This broke down whenever priorities changed—material looked available, but the line stalled due to bin-level shortages. We implemented a single system of record connecting sales, purchase, production and dispatch so everyone worked off the same status. Supervisors started reviewing shortages at shift start and raised purchase/transfer requests before the line was blocked. The practical outcome was that teams stopped re-entering the same data and acted on exceptions early.

Earlier, store stock, WIP and finished goods were tracked in separate sheets and message threads. This broke down whenever priorities changed—material looked available, but the line stalled due to bin-level shortages. We implemented a single system of record connecting sales, purchase, production and dispatch so everyone worked off the same status. Supervisors started reviewing shortages at shift start and raised purchase/transfer requests before the line was blocked. The practical outcome was that teams stopped re-entering the same data and acted on exceptions early.

Vendor coordination with structured PO follow-ups

Vendor coordination with structured PO follow-ups

Vendor coordination with structured PO follow-ups

Earlier, QC holds and rework notes were kept on paper and were not visible to planning. This broke down during rejections; without traceability, isolating root cause took days and blocked dispatch. We implemented a single system of record connecting sales, purchase, production and dispatch so everyone worked off the same status. QC marked holds against lots, and planners saw only cleared stock as available for production. Over time, the team built confidence because the numbers matched what they saw on the floor. The practical outcome was fewer escalations, faster decisions, and dates that changed less often.

Earlier, QC holds and rework notes were kept on paper and were not visible to planning. This broke down during rejections; without traceability, isolating root cause took days and blocked dispatch. We implemented a single system of record connecting sales, purchase, production and dispatch so everyone worked off the same status. QC marked holds against lots, and planners saw only cleared stock as available for production. Over time, the team built confidence because the numbers matched what they saw on the floor. The practical outcome was fewer escalations, faster decisions, and dates that changed less often.

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