Shiva Dyestuff Pvt Ltd
Shiva Dyestuff Pvt Ltd
Shiva Dyestuff Pvt Ltd
Shiva Dyestuff Pvt Ltd tightened shop-floor control with a centralised workflow

Shiva Dyestuff Pvt Ltd tightened shop-floor control with a centralised workflow

Shiva Dyestuff Pvt Ltd tightened shop-floor control with a centralised workflow

Turning daily follow-ups into a repeatable workflow across departments.

25%

Reduction in daily coordination time for chemicals work

25%

Reduction in daily coordination time for chemicals work

25%

Reduction in excess inventory across store and production

25%

Reduction in excess inventory across store and production

4→3 days

Improvement in order-to-dispatch lead time with fewer last-minute follow-ups

4→3 days

Improvement in order-to-dispatch lead time with fewer last-minute follow-ups

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How Shiva Dyestuff Pvt Ltd operates

How Shiva Dyestuff Pvt Ltd operates

Shiva Dyestuff Pvt Ltd is a micro chemicals manufacturing unit based in Vadodara. Their day-to-day work involves coordinating orders, material availability, production execution and dispatch commitments. Earlier, updates were shared through a mix of Excel sheets, calls and WhatsApp, which made it hard to keep everyone aligned. By moving to a centralised workflow, the team standardised handovers, reduced rework in reporting, and improved execution predictability.

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Chemicals

Industry

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Chemicals

Industry

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Micro

Company Size

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Micro

Company Size

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Vadodara, India

Location

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Vadodara, India

Location

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Recipe/BOM control with expiry-aware inventory

Use Cases

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Recipe/BOM control with expiry-aware inventory

Use Cases

Challenges

Rejections were logged on paper; rework cost showed up only after dispatch was missed.

Customer statements took hours to reconcile due to scattered notes and missing debit/credit references.

Production plan changed multiple times a day due to capacity conflicts and material gaps.

Controlling rework through traceability and holds

Controlling rework through traceability and holds

Controlling rework through traceability and holds

Earlier, QC holds and rework notes were kept on paper and were not visible to planning. This broke down during rejections; without traceability, isolating root cause took days and blocked dispatch. We implemented structured stage-wise tracking and checklists so work moved forward only when prerequisites were met. QC marked holds against lots, and planners saw only cleared stock as available for production. It also made owner reviews easier because key exceptions were visible without chasing the team. The practical outcome was smoother handovers between departments and more predictable daily execution.

Earlier, QC holds and rework notes were kept on paper and were not visible to planning. This broke down during rejections; without traceability, isolating root cause took days and blocked dispatch. We implemented structured stage-wise tracking and checklists so work moved forward only when prerequisites were met. QC marked holds against lots, and planners saw only cleared stock as available for production. It also made owner reviews easier because key exceptions were visible without chasing the team. The practical outcome was smoother handovers between departments and more predictable daily execution.

After: Predictable execution, fewer escalations

After: Predictable execution, fewer escalations

After: Predictable execution, fewer escalations

Earlier, collections follow-ups were scattered and disputes reopened older invoices. This broke down on part-payments; the receivable view changed daily and escalations increased. We implemented a single system of record connecting sales, purchase, production and dispatch so everyone worked off the same status. Collections follow-ups moved to a single list with dispute tagging so teams stopped chasing the wrong invoices. Over time, the team built confidence because the numbers matched what they saw on the floor. The practical outcome was smoother handovers between departments and more predictable daily execution.

Earlier, collections follow-ups were scattered and disputes reopened older invoices. This broke down on part-payments; the receivable view changed daily and escalations increased. We implemented a single system of record connecting sales, purchase, production and dispatch so everyone worked off the same status. Collections follow-ups moved to a single list with dispute tagging so teams stopped chasing the wrong invoices. Over time, the team built confidence because the numbers matched what they saw on the floor. The practical outcome was smoother handovers between departments and more predictable daily execution.

Implementation: Centralised workflow with clear owners

Implementation: Centralised workflow with clear owners

Implementation: Centralised workflow with clear owners

Earlier, the daily plan was decided in fragments—by urgency, not by capacity and material signals. This broke down as soon as urgent orders came in; jobs were half-started and WIP piled up across stages. We implemented a single system of record connecting sales, purchase, production and dispatch so everyone worked off the same status. Planning moved to a simple daily schedule linked to orders, capacity and material, reducing last-minute reshuffles. It also made owner reviews easier because key exceptions were visible without chasing the team. The practical outcome was that teams stopped re-entering the same data and acted on exceptions early.

Earlier, the daily plan was decided in fragments—by urgency, not by capacity and material signals. This broke down as soon as urgent orders came in; jobs were half-started and WIP piled up across stages. We implemented a single system of record connecting sales, purchase, production and dispatch so everyone worked off the same status. Planning moved to a simple daily schedule linked to orders, capacity and material, reducing last-minute reshuffles. It also made owner reviews easier because key exceptions were visible without chasing the team. The practical outcome was that teams stopped re-entering the same data and acted on exceptions early.

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