SPAN FILLING SYSTEMS PVT LTD
SPAN FILLING SYSTEMS PVT LTD
SPAN FILLING SYSTEMS PVT LTD
From scattered sheets to one workflow: SPAN FILLING SYSTEMS PVT LTD's ops reset

From scattered sheets to one workflow: SPAN FILLING SYSTEMS PVT LTD's ops reset

From scattered sheets to one workflow: SPAN FILLING SYSTEMS PVT LTD's ops reset

Standardising approvals and handovers so teams work off the same numbers.

28%

Reduction in daily coordination time for auto ancillary work

28%

Reduction in daily coordination time for auto ancillary work

31%

Reduction in excess inventory across store and production

31%

Reduction in excess inventory across store and production

6→3 days

Improvement in order-to-dispatch lead time with fewer last-minute follow-ups

6→3 days

Improvement in order-to-dispatch lead time with fewer last-minute follow-ups

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How SPAN FILLING SYSTEMS PVT LTD operates

How SPAN FILLING SYSTEMS PVT LTD operates

SPAN FILLING SYSTEMS PVT LTD is a small auto ancillary manufacturing unit based in Mumbai. Their day-to-day work involves coordinating orders, material availability, production execution and dispatch commitments. Earlier, updates were shared through a mix of Excel sheets, calls and WhatsApp, which made it hard to keep everyone aligned. By moving to a centralised workflow, the team standardised handovers, reduced rework in reporting, and improved execution predictability.

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Auto Ancillary

Industry

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Auto Ancillary

Industry

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Small

Company Size

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Small

Company Size

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Mumbai, India

Location

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Mumbai, India

Location

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PO-linked production planning + vendor scheduling

Use Cases

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PO-linked production planning + vendor scheduling

Use Cases

Challenges

Store stock looked fine on paper but production bins were empty when job cards started.

Short/excess at dispatch led to urgent rework and multiple trips between store and floor.

Customer statements took hours to reconcile due to scattered notes and missing debit/credit references.

Dispatch readiness built into the daily routine

Dispatch readiness built into the daily routine

Dispatch readiness built into the daily routine

Earlier, store stock, WIP and finished goods were tracked in separate sheets and message threads. This broke down whenever priorities changed—material looked available, but the line stalled due to bin-level shortages. We implemented structured stage-wise tracking and checklists so work moved forward only when prerequisites were met. Supervisors started reviewing shortages at shift start and raised purchase/transfer requests before the line was blocked. It also made owner reviews easier because key exceptions were visible without chasing the team. The practical outcome was fewer escalations, faster decisions, and dates that changed less often.

Earlier, store stock, WIP and finished goods were tracked in separate sheets and message threads. This broke down whenever priorities changed—material looked available, but the line stalled due to bin-level shortages. We implemented structured stage-wise tracking and checklists so work moved forward only when prerequisites were met. Supervisors started reviewing shortages at shift start and raised purchase/transfer requests before the line was blocked. It also made owner reviews easier because key exceptions were visible without chasing the team. The practical outcome was fewer escalations, faster decisions, and dates that changed less often.

Stabilising planning with live WIP and material signals

Stabilising planning with live WIP and material signals

Stabilising planning with live WIP and material signals

Earlier, dispatch readiness depended on people coordinating invoice, packing and transporter on calls. This broke down when transporter slots moved; finished goods were ready but paperwork and packing lagged behind. We implemented a single system of record connecting sales, purchase, production and dispatch so everyone worked off the same status. Dispatch checklists were run a day ahead so invoicing, packing and transporter booking stayed aligned. The practical outcome was that teams stopped re-entering the same data and acted on exceptions early.

Earlier, dispatch readiness depended on people coordinating invoice, packing and transporter on calls. This broke down when transporter slots moved; finished goods were ready but paperwork and packing lagged behind. We implemented a single system of record connecting sales, purchase, production and dispatch so everyone worked off the same status. Dispatch checklists were run a day ahead so invoicing, packing and transporter booking stayed aligned. The practical outcome was that teams stopped re-entering the same data and acted on exceptions early.

After: Predictable execution, fewer escalations

After: Predictable execution, fewer escalations

After: Predictable execution, fewer escalations

Earlier, collections follow-ups were scattered and disputes reopened older invoices. This broke down on part-payments; the receivable view changed daily and escalations increased. We implemented a single system of record connecting sales, purchase, production and dispatch so everyone worked off the same status. Collections follow-ups moved to a single list with dispute tagging so teams stopped chasing the wrong invoices. The practical outcome was that teams stopped re-entering the same data and acted on exceptions early.

Earlier, collections follow-ups were scattered and disputes reopened older invoices. This broke down on part-payments; the receivable view changed daily and escalations increased. We implemented a single system of record connecting sales, purchase, production and dispatch so everyone worked off the same status. Collections follow-ups moved to a single list with dispute tagging so teams stopped chasing the wrong invoices. The practical outcome was that teams stopped re-entering the same data and acted on exceptions early.

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