Viviva Coloursheets Pvt Ltd

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How Viviva Coloursheets Pvt Ltd reduced firefighting using a single system of record

Standardising approvals and handovers so teams work off the same numbers.

42%

Reduction in daily coordination time for fabrication work

42%

Reduction in daily coordination time for fabrication work

17%

Reduction in excess inventory across store and production

17%

Reduction in excess inventory across store and production

6→3 days

Improvement in order-to-dispatch lead time with fewer last-minute follow-ups

6→3 days

Improvement in order-to-dispatch lead time with fewer last-minute follow-ups

Inside Viviva Coloursheets Pvt Ltd

Viviva Coloursheets Pvt Ltd is a small fabrication manufacturing unit based in Nashik. Their day-to-day work involves coordinating orders, material availability, production execution and dispatch commitments. Earlier, updates were shared through a mix of Excel sheets, calls and WhatsApp, which made it hard to keep everyone aligned. By moving to a centralised workflow, the team standardised handovers, reduced rework in reporting, and improved execution predictability.

Fabrication

Industry

Fabrication

Industry

Small

Company Size

Small

Company Size

Nashik, India

Location

Nashik, India

Location

Job card based production + subcontracting traceability

Use Cases

Job card based production + subcontracting traceability

Use Cases

Challenges

Same item had different names in Excel and accounting exports, so reports never matched store reality.

Store stock looked fine on paper but production bins were empty when job cards started.

Rejections were logged on paper; rework cost showed up only after dispatch was missed.

Stabilising planning with live WIP and material signals

Earlier, masters and transactions were split across Excel, accounting exports and WhatsApp updates. This broke down at month-end; teams rebuilt the same report multiple times and still debated the numbers. We implemented a single system of record connecting sales, purchase, production and dispatch so everyone worked off the same status. Masters were cleaned once, and daily reporting pulled from the same transactions instead of manual consolidation. The practical outcome was smoother handovers between departments and more predictable daily execution.

Implementation: Centralised workflow with clear owners

Earlier, store stock, WIP and finished goods were tracked in separate sheets and message threads. This broke down whenever priorities changed—material looked available, but the line stalled due to bin-level shortages. We implemented structured stage-wise tracking and checklists so work moved forward only when prerequisites were met. Supervisors started reviewing shortages at shift start and raised purchase/transfer requests before the line was blocked. For fabrication operations in Nashik, this reduced dependence on a single person for updates. The practical outcome was that teams stopped re-entering the same data and acted on exceptions early.

Cleaning masters to make reports match reality

Earlier, QC holds and rework notes were kept on paper and were not visible to planning. This broke down during rejections; without traceability, isolating root cause took days and blocked dispatch. We implemented structured stage-wise tracking and checklists so work moved forward only when prerequisites were met. QC marked holds against lots, and planners saw only cleared stock as available for production. It also made owner reviews easier because key exceptions were visible without chasing the team. The practical outcome was smoother handovers between departments and more predictable daily execution.

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