Turn paper register entries into system entries
5 min read
By
TranZact Solutions Team
· Published
Your team keeps writing in the register, the way they always have. Someone takes a photo of the page, and TranZact's AI reads the entry and turns it into a system entry. Nobody types it in again, and you check what it read before it counts.
The problem: the register and the system never match
Most manufacturers we talk to keep a register on the shop floor. Material issued to a job. Material received at the gate. A job card filled in by hand.
The register is usually right. The system is usually behind. Someone has to type every line from paper into the software. When the floor is busy, that typing waits. Sometimes it never happens.
So the stock in the system says one number. The store says another. The owner ends up counting by hand to find out which is true.
The gap isn't your team's fault. Most software asks operators to change how they work. When things get busy, they go back to paper and WhatsApp. The software is the problem, not the people.
How it works
The idea is simple: the paper stays, the typing goes. Your team photographs the paper entry. TranZact's AI reads it into the system, and your team checks it before it counts.
Which screens it works on, and how the photo is taken, is set up with you in the demo for your own registers.
This is how TranZact works across its AI: AI does the work, and your people manage it. Run by AI, managed by people.
Bring these to your demo
A photo of one real register page
The name of who writes in it today
How many days the entries wait before typing
Who on your team should check entries
Where it sits in TranZact
Reading paper entries is part of how TranZact captures data on the shop floor. It is not a separate tool you have to buy or set up on its own. On the live website it shows up in three places:
Paper on your floor | What TranZact does with it | Where it is stated (as of 22 Oct 2026) |
|---|---|---|
Material consumption written in a register | Tracks consumption from the image | |
GRNs and job cards filled in by hand | Image-to-input: the photo becomes an entry | |
Production entries on the floor | Listed as "AI Capture" in the production flow |
Once the entry is in, it sits with the rest of your operations. Consumption feeds your stock. Stock feeds your purchase planning. That is how TranZact helps keep system stock and physical stock matched: by catching the entries that used to fall through.
Your accounts don't move. TranZact works alongside Tally. Operations run in TranZact, and accounts stay in Tally with your accountant.
Is it live today?
Yes. Reading paper entries is a current TranZact capability. It is not a pilot or a roadmap item.
TranZact is built on 7 years of learning from 10,000+ manufacturers. It goes live in 2–3 weeks, on your current workflow, without an IT team or a consultant. 95%+ of TranZact deployments succeed.
Is this for your factory?
It fits if:
Your shop floor or store still writes entries in a register, and someone types them in later.
Your system stock and physical stock don't match, and you suspect missed entries.
You have tried software before, and the floor went back to paper when it got busy.
You want your accounts to stay in Tally while operations move into one system.
It matters less if your team already enters every movement straight into software, on time, every day. If that is your factory, the gap this closes may be small for you. Look at TranZact for the rest of what it runs from enquiry to dispatch instead.
What to ask in your demo
Bring a real register page to the demo. A photo of your own entries tells you more than any sample. Ask to see:
How a photo of your register page turns into a draft entry.
Who in your team confirms the entry, and how they do it on a phone.
Where the confirmed entry shows up in your stock and production view.
Which plan you need for the modules you want to use.
Related in TranZact
Production management: multi-level BOM, work orders, routing, sub-contracting and AI Capture in one flow.
Inventory management: every movement in, out and between stores logged as it happens, with AI stock alerts.
Frequently asked questions
Does my shop floor team have to change how they work?
No. They keep writing in the register. The only new step is a photo on a phone. TranZact is built around how operators already work: mobile-first, camera instead of typing, WhatsApp-familiar.
What if the AI reads an entry wrong?
A person in your team checks what the AI read and confirms it before it counts. AI does the reading. Your people stay in charge of what goes into the system.
Do I still need Tally?
Yes, if you use it today. TranZact works alongside Tally. Operations run in TranZact, and your accounts stay in Tally. TranZact does not replace your accountant's system.
Which registers and papers can it read?
The live TranZact pages name material consumption, GRNs and job cards. Bring the registers your factory uses to the demo, and the team will show you how each one is handled.
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